WHO is hiring Team Assistant 2020 in Dhaka.
WHO Country Office (WCO) collaborates with the Government of Bangladesh and relevant stakeholders within the framework of the collaborative Country Cooperation Strategy (CCS) to promote universal health coverage (UHC) through health systems strengthening based on primary health care. The WCO programme of work supports the GOB in 1. Advocating for a more integrated human resource development; 2. Facilitating the delivery of quality and integrated people-centered services; 3. Ensuring equity in national health policies, strategies, and plans through.
Description Of Duties
Under the direct supervision of Team Leader – Health System, and broad guidance of the WHO Representative to Bangladesh, the incumbent provides office and secretarial support as follows:
Office support
- Screen and distribute incoming correspondence, attaching background information or related file and forwarding to staff concerned, highlighting issues requiring attention; draft replies to general and administrative matters; type technical reports and documents, tabular materials, etc., ensuring conformity with WHO standards; assist in preparing presentations; follow-up on deadlines to ensure timely response
- Obtain documents and information from in-house and external sources and undertake information searches based on brief instructions/guidance
- Maintain filing systems and ensure easy accessibility and retrieval of records
Programme support
- Prepare contracts for consultants, Agreement for Performance of Work (APW), Technical Services Agreement (TSA) and General External Services requests (GES), record receipt of deliverables and initiate and monitor payments as needed
- Initiate requisitions for goods procurement and record receipt of deliverables.
Meetings/Duty travel
- Support the organization of meetings, workshops, seminars, etc, including typing of lists of participants, preparation of travel requests, letters of invitation, files, presentations and slides, reservation of meeting rooms and hotel accommodation
- Prepare travel requests for official travel, make flight and hotel reservations, prepare travel files and other related matters as requested
Other Duties
- Receive visitors and telephone calls, answering queries and\or redirecting them to appropriate staff providing background information on the purpose of appointment
- Replace Executive Assistant during absences (if applicable); perform other related duties as required or instructed, including the provision of support to other areas of work
Location:
DhakaBenefits
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at BDT 1,067,171 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
Eligibilities
Education:
Essential: Completion of secondary school education.
Desirable: Bachelor’s degree in Business Management or related field would be an asset. Training in administrative and office management practices would be an additional asset.
Experience
Essential: At least three (3) years’ experience in secretarial/clerical/ administrative work
Desirable: Experience in general administration and support areas in WHO or in another UN/international organization would be an advantage.
Skills
Thorough knowledge of modern office procedures and practices. The incumbent keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, and WHO. Ability to draft standard correspondence; Ability to handle work in a timely and accurate manner with tact and discretion, as required. Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training, and/or self-training
WHO Competencies
- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Producing results
- Moving forward in a changing environment
Use of Language Skills
Essential: Expert knowledge of English. Expert knowledge of Bangla.
Application Process
Go to the official site and apply
Application Deadline: October 18, 2020
Application ClosedOfficial link
