UNDP is looking for an Administrative Assistant in Dhaka 2020.

Strengthening Institutional Capacity for SDGs Achievement in Bangladesh (SC4SDG)”, is a multi-year initiative to support the Government of Bangladesh. This initiative is the successor of “Support to Sustainable and Inclusive Planning (SSIP)” project and “Engaging with Institutions (EI)”, IP project and aims at providing technical assistance in the formulation of evidence-based policy formulation, implementation, localization, monitoring, evaluation, reporting and outreach of SDGs in Bangladesh.

The project has four components:

1. Evidence-informed SDG policy and plans formulated;
2. Systems and capacities in place to localize the SDGs;
3. Financing for SDG Implementation secured and prioritized; and
4. Partnerships and outreach for enhancing society-wide participation in SDGs ensured.

Duties and Responsibilities:

Under the direct supervision of Finance and Procurement Expert and overall guidance by the Chief Technical Advisor, the Assistant shall carry out the duties given below to achieve the mission:

1. Provides effective support to the Finance and Procurement Expert and Chief Technical Adviser on day to day operational issues and administrative management of the project

  • Draft official correspondence and notes
  • Support the project team in planning and providing logistic support to learning events/workshops and taking minutes and report writing
  • Maintain an appropriate filing system documenting the implementation of approved work-plan activities
  • Assist Finance and Procurement Expert in managing project assets and inventory.

2. Provide support in the procurement-related issue

  • Prepare Supply Order (SO) and perform all activities regarding issuance of Purchase Order (PO)
  • Prepare Micro-Purchase Canvas
  • Update project management regularly on ATLAS
  • Monitor project expenditure and track donor budgets
  • Provide support to the Finance and Procurement Expert on formulating and revising work plans

3. Performs monitoring and evaluation related tasks, ensuring timely and efficient delivery of the project

  • Assist with quality control functions of project activities, including assessing impact and effectiveness, tracking outputs and results, and ensuring timely and efficient delivery of the project.

4. Supports all project-related external and internal communications

  • Communicate with and support local and international missions/consultants to ensure all necessary logistic arrangements.
  • Support the Communications and Advocacy Officer in drafting, printing and disseminating publications.

5. Performs any other duties assigned by the Chief Technical Adviser and other project colleagues.

Impacts of results:

The project assistant will contribute to streamlined project operations and effective work plan formulation and monitoring, communicating these issues constantly among project staff and stakeholders.

Corporate Competencies:

  • Demonstrates integrity by modelling the UN’s values and ethical standards (human rights, peace, understanding between peoples and nations, tolerance, integrity, respect, results in orientation (UNDP core ethics) impartiality
  • Promotes the vision, mission, and strategic goals of UNDP
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Development and Operational Effectiveness:

  • Strong analytical skills
  • Strong customer service skills with demonstrated ability to effectively interact with technical and non-technical end-users in a pleasant, cooperative, and helpful manner.
  • Demonstrated ability to solve problems and work independently.
  • Ability to read, analyze, interpret and apply general technical instructions and procedures

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Leadership and Self-Management:

  • Focuses on result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Remains calm, in control and good-humoured even under pressure

Knowledge Management and Learning:

  • Shares knowledge and experience
  • Seeks and applies knowledge, information, and best practices from within and outside UNDP
  • Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Location:

Dhaka

Benefits

Check the official link

Eligibilities

Education

  • Minimum Bachelor’s degree from a university in Bangladesh.

Experience

  • Minimum of 2 years of relevant working experience
  • Demonstrable computer literacy including proficiency with Microsoft Word, Excel, PowerPoint
  • Experience of working with the Government, especially within the Planning Commission will be of added advantage.

Language Requirements

  • Excellent communication skills in Bangla with a strong working knowledge of English.

Computer Literacy

  • Conversant with MS word, excel and PowerPoint applications.
Eligible Regions: Bangladesh

Application Process

Apply online through the given link

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Application Deadline: February 27, 2020

Application ClosedOfficial link
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