World Health Organization is looking for Team Assistant 2021 in Dhaka

World Health Organization is looking for Team Assistant 2021 in Dhaka.

Description Of Duties

Under the guidance of MO – CDs and direct supervision of the NPO – NTD, the incumbent provides office/administrative, program and secretarial support as follows:

Office support

• Receive, screen and process correspondence and requests, and follow up on implementation of all administrative actions, ensuring adherence to deadlines and timely response to correspondence and queries attaching background information or related file and forwarding to staff concerned; draft replies to general and administrative matters; type technical reports and documents, tabular materials, etc ensuring conformity with WHO standards; assist in preparing presentations; follow-up on deadlines to ensure timely response.
• Obtain documents and information from in-house and external sources and undertake information searches based on a brief instruction/guidance.
• Maintain filing systems and ensure easy accessibility and retrieval of records.
• Type, ensuring correctness of language as well as format, and in accordance with WHO Style Guide, correspondence, reports, documents and presentations upon written/verbal instructions, and independently compose correspondence of purely routine administrative nature.
• Submit different administrative transactions in GSM, including procurement of goods and services, and follow up with concerned parties for the receipt of deliverables and finalization of payments.

Programme support

• Prepare contracts for consultants, Agreement for Performance of Work (APW), Technical Services Agreement (TSA), draft Direct Financial Cooperation (DFC) related documents, draft direct implementation (DI) related documents, draft request for proposal (RFP) and General External Services requests (GES), record receipt of deliverables and initiate and monitor payments as needed.
• Initiate requisitions for goods procurement and record receipt of deliverables
• Track/monitor/prepare report of implementation status as per work-plan, keep record as per funding source, draft donor report as per donor requirements. Support development of work plan related activities including budget. Prepare draft annual report as per work-plan. Initiate internal approval process where applicable for program implementation.

Meetings/Duty travel

• Support the organization of meetings, workshops, seminars, etc., regarding approval, preparation of lists of participants, travel requests, letters of invitation, files, banner , presentations and slides, reservation of meeting rooms, communication with the relevant stakeholders and hotel accommodation, security issues as per organizational rules.
• Prepare travel requests for official travel, security issues, make flight and hotel reservations, prepare travel files and other related matters as requested

Other duties

• Receive visitors and telephone calls, answering queries and\or redirecting them to appropriate staff providing background information on purpose of appointment
• Replace other assistants within the department/office during absences (if applicable); perform other related duties as required or instructed, including provision of support to other areas of work.

The World Health Organization’s mission: to promote health, keep the world safe, and serve the vulnerable. Working through offices in more than 150 countries, WHO staff work side by side with governments and other partners to ensure the highest attainable level of health for all people.